| |
OBJECT CODES CHANGES FOR FY'2003 |
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Purchased Contractual Services |
|
|
Expenditures
incurred for services purchased from independent contractors and/or external
organizations for contracted |
|
|
professional
and consultative personal services. These services are needed for maintenance
and/or ongoing operations |
|
|
and cannot be provided by the current staff. |
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Accounts |
Comment |
|
| 1914 |
Mainframe Support Services |
Effective
January 1, 2003 |
|
| |
To record contract personnel
costs to support a mainframe including supplemental staffing. This account captures only technical support,
not applications development. Record
mainframe maintenance agreements in account 532451. |
|
|
| 1915 |
WAN Support Services-Services
purchased from independent contractors (engineers) and/or external organizations
for analyzing, designing, implementing, and/or supporting a wide area network. |
Effective July 1, 2002 |
|
| 1916 |
Video Transmission Support Services |
Effective January 1, 2003 |
|
| |
To record contract personnel
costs for analyzing, designing, implementing, and/or supporting a video
transmission system |
|
|
| 1917 |
LAN Support Services |
Effective
January 1, 2003 |
|
| |
To record services purchased
from independent contractors, consultants, and other external organizations
for analyzing, designing, implementing, and/or supporting a local area network.
Charges to this account are for labor only, such as contracted personnel
to supplement agency LAN support staff.
A vendor contract that includes the implementation of LAN hardware/software
in which the vendor retains ownership is a managed LAN service contract
and should be recorded under account 532822 Managed LAN Service Charge. |
|
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| 1918 |
Personal Computer and Printer
Support Services |
Effective
January 1, 2003 |
|
| |
To record contract personnel
costs for personal computer (PC) and printer installation, configuration,
and support. This includes supplemental
staffing or seat management contract costs for PCs and printers. Record PC/printer repair costs (parts/labor)
in account 532337. Record PC/printer
maintenance agreements in account 532447. |
|
|
| 1919 |
Server Support Services |
Effective
January 1, 2003 |
|
| |
To record contract personnel
costs to support server installations, configuration, and upgrades including
supplemental staffing and seat management contract costs for servers. This account captures only technical support,
not applications development. Record
server repair costs (parts/labor) in account 532338. Record server maintenance agreements in account
532450. |
|
|
| 1920 |
Other Information Technology
Services |
Updated
Title and Definition |
|
| |
To record contract personnel
costs for analyzing, designing, implementing and/or providing applications
development support for a system or system modification. This account also includes amounts paid to
ITS or other outside vendors for supplemental programming staff and data
entry. Post technical operations
support costs to one of the following accounts: 532141, 532142, 532143,
532144, 532145, or 532146. |
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| |
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General Administrative Supplies
|
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Accounts |
Comment |
|
| 2602 |
Data Processing Supplies |
Existing
Account |
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|
|
Operation Services and Expenses |
|
| Expenditures
incurred for the purchase of services to insure the on-going operation of
the State's buildings and equipment |
|
| or other
property requirements. These services
may be provided by external commercial firms, other state agencies, |
|
| and/or divisions within the same organization.
Parts associated with service costs may be combined and charged in this
group. |
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Accounts |
Comment |
|
|
Repair - a one-time or short-term agreement between a vendor and the agency
to remediate a problem with a product or piece of equipment. Often the agreement rate is based upon an
hourly labor charge plus parts and supplies.
Both parts and labor are recorded in the same NCAS account code. |
|
|
| 3504 |
Repairs-Other Computer Equipment |
Updated
Title and Definition |
|
| |
To
record the costs of repairs to computer equipment not recorded in a more
specific account such as 532334, 532335, 532336, 532337, or 532338. |
|
|
| 3530 |
Repairs-WAN equipment |
Effective
January 1, 2003 |
|
| 3531 |
Repairs-Video Transmission Equipment. |
Effective
January 1, 2003 |
|
| 3532 |
Repairs-LAN equipment |
Effective
January 1, 2003 |
|
| |
To
record the costs of repairs to local area network equipment and devices
not accounted for in more specific accounts such as 532337 or 532338. |
|
|
| 3533 |
Repairs-Personal Computers and
Printers |
Effective
January 1, 2003 |
|
| 3534 |
Repairs-Servers |
Effective
January 1, 2003 |
|
|
Maintenance Agreement
- a contract between the vendor and the agency specifying a level of ongoing
support for a product or piece of equipment.
Maintenance agreements often cover a one-year or longer time period. |
|
|
| 4411 |
Maintenance Agreement-Other Software |
Updated Title and Definition |
|
| |
To record costs
of a maintenance agreement on other software not recorded
in a more specific account such as 532442, 532448, 532449, or 532452. |
|
|
| 4412 |
Maintenance-WAN
Software-Record costs of a maintenance agreement on wide area network software
(for routers, switch to connect to State network, etc.). |
Effective
July 1, 2002 |
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| |
|
|
|
| 4413 |
Maintenance-Other
Data Processing Equipment-Record costs of a separate maintenance agreement
on non-wide area network data processing equipment (personal computers,
printers, scanners, servers, etc.). The
maintenance agreement is not part of an equipment lease agreement. |
Effective
July 1, 2002 |
|
| |
|
|
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| 4414 |
Maintenance-WAN
Equipment-Record costs of a separate maintenance agreement on wide area
network equipment (routers, switch to connect to State network, etc.). The maintenance agreement is not part of an
equipment lease agreement. |
Effective
July 1, 2002 |
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| |
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|
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| 4415 |
Maintenance-Video
Transmission EquipmentRecord costs of a separate maintenance agreement on
video transmission equipment. The
maintenance agreement is not part of an equipment lease agreement. |
Effective
July 1, 2002 |
|
| 4416 |
Maintenance Agreement for LAN
Equipment |
Effective January 1, 2003 |
|
| |
To
record costs of a separate maintenance agreement on local area network equipment,
not recorded in a more specific account such as 532447, 532450, 532451. |
|
|
| 4417 |
Maintenance Agreement for Personal
Computers and Printers |
Effective
January 1, 2003 |
|
| 4418 |
Maintenance Agreement for Personal
Computer Software |
Effective
January 1, 2003 |
|
| |
To record costs of a maintenance
agreement on software loaded on a laptop or desktop computer. |
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|
| 4419 |
Maintenance Agreement for Server
Software |
Effective
January 1, 2003 |
|
| |
To record costs of a maintenance
agreement on all software loaded on network server(s). |
|
|
| 4420 |
Maintenance Agreement for Servers |
Effective
January 1, 2003 |
|
| 4421 |
Maintenance Agreement for a Mainframe
Computer |
Effective
January 1, 2003 |
|
| 4422 |
Maintenance Agreement for Mainframe
Software |
Effective
January 1, 2003 |
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|
|
|
|
Rent/Lease Agreement - a contract between the vendor and the agency to use a product
or piece of equipment and required software for a specified length of time.
If an ongoing maintenance charge is specified as part of the rent/lease
agreement, record the maintenance cost in the same NCAS account as the rent/lease
charge. |
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|
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|
| 4200 |
Rent-DP/Voi/Vid
Eqp |
BUDGET OFFICE USE ONLY |
|
| 4203 |
Rent-Voice
Communication Equipment-Record charges for voice based communications equipment
including software and maintenance as set forth in a rent/lease agreement. |
Effective July
1, 2002 |
|
| 4204 |
Rent-Other Data
Processing Equipment-Record charges for non-wide area network data processing
equipment including software and maintenance as set forth in a rent/lease
agreement. |
Effective July 1, 2002 |
|
| 4205 |
Rent-WAN Data
Processing Equipment-Record charges for wide area network data processing
equipment including software and maintenance as set forth in a rent/lease
agreement. |
Effective July 1, 2002 |
|
| 4206 |
Rent-Video Transmission
Equipment-Record charges for video transmission equipment including software
and maintenance as set forth in a rent/lease agreement. |
Effective July 1, 2002 |
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|
| 4207 |
Rent/Lease of LAN Equipment |
Effective January 1, 2003 |
|
| |
To record costs of a rent/lease
agreement on local area network equipment not recorded
in a more specific account such as 532534, 532535, 532537. |
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|
| 4208 |
Rent/Lease of Personal Computers
and Printers |
Effective
January 1, 2003 |
|
| 4209 |
Rent/Lease
of Servers |
Effective
January 1, 2003 |
|
| 4210 |
Rent/Lease of Mainframe Equipment |
Effective
January 1, 2003 |
|
| 4211 |
Rent/Lease of Personal Computer
Software |
Effective
January 1, 2003 |
|
| 4212 |
Rent/Lease of Server Software |
Effective
January 1, 2003 |
|
| 4213 |
Rent/Lease of Mainframe Software |
Effective
January 1, 2003 |
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|
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Other Purchased Services |
|
| Expenditures
incurred for the reimbursement of travel expense and other required operational
services, such |
|
| as
communication costs and insurance. |
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|
|
Accounts |
Comment |
|
| Various |
Telephone Service |
Existing
Account |
|
| |
To record voice transmission
costs excluding cellular phone charges and data transmission costs (WAN
charges). |
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|
| |
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|
| 3220 |
Telecom
Data Charge-Record data transmission costs (wide area network charges) such
as shared data charges, point-to-point data charges, and NCREN gateway internet
fees. |
Effective July 1, 2002 |
|
| 3226 |
Teleconference Charges |
Existing Account |
|
| 3222 |
Cellular Phone Services |
Existing
Account |
|
| |
Expenditures incurred for cellular
phone service for State business use. |
|
|
| 3224 |
Video
Transmission Charge-Record video transmission costs such as NCIH charges. |
Effective July 1, 2002 |
|
| 3225 |
Internet Service
Providor Charge-Record dial-up or direct service link costs when the service
is provided by a non-state entity (e.g. AOL, RoadRunner, GTE, Earthlink). |
Effective July 1, 2002 |
|
| 3227 |
E-mail and Calendaring Service |
Existing Account |
|
| 3815 |
Data Wiring Service Charge |
Effective
January 1, 2003 |
|
| |
To record charges for consultation,
design, installation, or support for data transmission wiring that is not
part of a capital improvement project. |
|
|
| 3816 |
Telephone Wiring Service Charge |
Effective
January 1, 2003 |
|
| |
To record charges for consultation,
design, installation, or support for telephone wiring that is not part of
a capital improvement project. |
|
|
| 3810 |
Computer/ Data Processing Services |
Existing
Account |
|
| |
To record data processing charges
for mainframe or UNIX services. This account is to be used for services
purchased from ITS or other outside vendors. |
|
|
| 3817 |
Managed
LAN Service Charge |
Effective
January 1, 2003 |
|
| |
To record managed
local area network services purchased from ITS (e.g. MaPS) and other outside
vendors. Managed LAN services include hardware, systems level software,
monitoring, hot spare replacement in case of failure, and end of life replacement.
In a managed LAN service contract, the vendor retains ownership of
the hardware/software and provides the staffing necessary to maintain the
LAN platform. Do not use this account to record contracted
personnel costs. Staffing to supplement
agency LAN support staff should be recorded in account 532142 LAN Support
Services. |
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|
|
|
|
|
Construction of Buildings and Other Structures
or Improvements |
|
|
|
Accounts |
Comment |
|
| 5818 |
Communication Cable Contracts
- Constructed Buildings |
Existing
Account |
|
| 5922 |
Communication Cable Contracts
- Other Structures and Improvements |
Existing
Account |
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|
|
Equipment |
|
|
| |
Accounts |
Comment |
|
| 5200 |
EDP Equipment |
BUDGET OFFICE USE ONLY |
|
| |
|
|
|
| 5202 |
Software-External
Developed |
Effective
July 1, 2002 |
|
| |
|
|
|
| 5203 |
Software-NonWAN
Computer Software-Record charges for software purchased separately from
a non-wide area network or video transmission equipment purchase. |
Effective
July 1, 2002 |
|
| |
|
|
|
| 5204 |
Software-WAN
Computer Software-Record charges for software (management software for router,
etc.) purchased separately from a wide area network equipment purchase. |
Effective
July 1, 2002 |
|
| |
|
|
|
| 5205 |
Equipment-Voice
Communication-Record charges for voice based communications equipment including
bundled software (peripheral equipment) |
Effective
July 1, 2002 |
|
| |
|
|
|
| 5206 |
Equipment-Other
Data Processing-Record charges for non-wide area network data processing
equipment (personal computers, printers, scanners, servers, etc.) including
bundled software. |
Effective
July 1, 2002 |
|
| |
|
|
|
| 5207 |
Equipment-WAN
Data Processing-Record charges for wide area network data processing equipment
(routers, switch to connect to State network, etc.) including bundled software. |
Effective
July 1, 2002 |
|
| |
|
|
|
| 5208 |
Equipment-Video
Transmission-Record charges for video transmission equipment including bundled
software (peripheral equipment). |
Effective
July 1, 2002 |
|
| |
LAN Equipment Purchases-To record
costs of purchasing local area network equipment not recorded
in a more specific account such as 534534, 534535, 534536. |
|
|
| 5210 |
Non-Capital |
Effective January 1, 2003 |
|
| 5280 |
Capital |
|
|
| |
Personal Computer and Printer
Purchases |
Effective
January 1, 2003 |
|
| 5211 |
Non-Capital |
|
|
| 5281 |
Capital |
|
|
| |
Server Purchases |
Effective
January 1, 2003 |
|
| 5212 |
Non-Capital |
|
|
| 5282 |
Capital |
|
|
| |
Mainframe Purchases |
Effective
January 1, 2003 |
|
| 5213 |
Non-Capital |
|
|
| 5283 |
Capital |
|
|
| 5505 |
Other Equipment-Communication
Desktop Telephones |
No change |
|
|
|
Intangible Assets |
|
|
|
Accounts |
|
| 5293 |
Other
Computer Software |
Effective July 1, 2002 |
|
| |
To record the
purchase of commercial off the shelf software not recorded in a more specific
account such as 534712, 534713, 534714, 534715, or 534720. |
|
|
| 5294 |
WAN Software |
Effective
July 1, 2002 |
|
| |
Personal Computer
Software Purchases |
Effective
January 1, 2003 |
|
| |
To record purchase
of commercial off the shelf software loaded on a laptop or desktop personal
computer. |
|
|
| 5218 |
Non-Capital |
|
|
| 5288 |
Capital |
|
|
| |
Server Software
Purchases |
Effective
January 1, 2003 |
|
| |
To record purchase
of commercial off the shelf software installed on a server. |
|
|
| 5219 |
Non-Capital |
|
|
| 5289 |
Capital |
|
|
| |
Mainframe
Software |
Existing
Account |
|
| |
To record purchase
of commercial off the shelf software installed on a mainframe. |
|
|
| 5209 |
Non-Capital |
|
|
| 5299 |
Capital |
|
|
|
| Common
Definitions |
|
|
|
| Local
Area Network (LAN) - is a group of computers and associated
devices that share a common communications line and typically |
|
| share
the resources of a single processor or server within a small geographic
area. The backbone of the LAN is
a switch/hub and |
|
| associated
wiring. The hub/switch is often housed
in a wiring closet with other devices such as patch panels, firewall hardware,
and |
|
| intrusion
detection system equipment. Peripheral
devices such as servers, printers, and personal computers use LAN services.
In the |
|
| NCAS
chart of accounts, purchase, installation, and support costs of wiring,
servers, printers, and personal computers are |
|
| posted to separate accounts. |
|
|
|
| Mainframe - is a computer, usually housed in a computer center, with extensive
capabilities and resources and is able to support |
|
| thousands of simultaneous users. |
|
|
|
| Maintenance
Agreement - is a contract between the vendor and the agency
specifying a level of ongoing support for a product |
|
| or
piece of equipment. Maintenance agreements
often cover a one-year or longer time period. |
|
|
|
| Personal
Computer (PC) - is a laptop or desktop computer plus components
such as a monitor, keyboard, mouse, modem, |
|
| and
other parts. A personal computer
may be connected to a local area network or be a stand-alone workstation. |
|
|
|
| Personal
Computer (PC) Software - includes all operating system,
utility, and application software programs installed |
|
| on
a personal computer. |
|
|
|
| Printer - is a device that prints text or illustrations on paper using
varied technologies. A printer may
be connected to a local |
|
| area
network or be connected to a single computer.
The cost of a printer includes any internal or external interface
devices |
|
| (e.g.
networking card) connecting the printer to a network. |
|
|
|
| Repair - is a one-time or short-term agreement between a vendor and the
agency to remediate a problem with a product |
|
| or
piece of equipment. Often the agreement
rate is based upon an hourly labor charge plus parts and supplies (i.e.
time and materials). |
|
|
|
| Rent/Lease
Agreement - is a contract between the vendor and the agency
to use a product or piece of equipment for a |
|
| specified
length of time. The ownership of
the product/equipment resides with the vendor.
If an ongoing maintenance charge |
|
| is
required as part of the rent/lease agreement, record the maintenance cost
in the same account as the rent/lease charge. |
|
|
|
| Server - includes all other servers, excluding a mainframe, which may
be connected to a local area network. Examples
include |
|
| midrange
computers (e.g. AS400), web servers; Windows, Unix, Linux, NT and Novell
file/print servers; mail and calendaring servers; |
|
| fax servers; e-commerce servers; other application
servers, and database servers. |
|
|
|
| Server
Software - includes all operating system, utility, and
application software programs installed on a server. |
|
|
|
| Wide
Area Network (WAN) - provides video and data connectivity
services across a large geographical area.
A wide area |
|
| network includes communications lines and equipment
up to and including the router at a particular end user site, excluding |
|
| local area
networks (LANs). |
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